CCB Meeting Minutes

Definition

CCB meeting minutes are the configuration management work product that summarizes a single meeting of the change control board (CCB).

Objectives

The typical objectives of the CCB meeting minutes are to:

• Inform stakeholders regarding the work performed by the change control board.

Benefits

The typical benefits of the the CCB meeting minutes include:

• Problems with the CCB meetings can be identified earlier.
• The change control board can determine what they decided.

Contents

Configuration control board meeting minutes typically have the following contents:

• Date of Meeting
• Attendees
• Change Request Metrics:
  • Number Considered
  • Number/Percentage Approved
  • Number/Percentage Disapproved
• Decisions:
  • Change Request Identifier
  • Change Requestor
  • Change Request Status
  • Decision
  • Rational

Stakeholders

Configuration control board meeting minutes typically have the following stakeholders:

• Producer:
  • Change Control Board
• Evaluators:
  • Configuration Management Team
• Approvers:
  • Configuration Manager
• Maintainers:
  • None. Not maintained.
• Users:
  • Configuration Management Team, which uses it to determine the effectiveness of the change control board.
  • Process Team, which uses it to determine if the configuation control task is being performed as planned.
  • Process Team, which uses it to determine if the configuation control task is being properly successfully performed.

Phases

Configuration control board meeting minutes are typically produced and maintained during the following phases:

• Business Strategy: Completed
• Business Optimization: Completed
• Initiation: Completed
• Construction: Completed
• Delivery: Completed
• Usage: Completed
• Retirement: Archived

Preconditions

Configuration control board meeting minutes can typically be produced if the following preconditions hold:

• The endeavor has started.
• The change control board is properly staffed and trained in change control.
• A change request form has been turned into the change control board.

Inputs

Configuration control board meeting minutes typically have the following inputs:

• Work Products:
  • Change Request Form
• Stakeholders:
  • Project Team:
    • Change requestor
    • Change evaluator
    • Change implementor
    • Change testor

Guidelines

• Use the procedure in the associated work flow to produce this work product.
• If you tailor this work product, then tailor its associated standard, template, and inspection checklist.

Conventions

Configuration control board meeting minutes are typically constrained by the following conventions:

• Work Flow
• Content and Format Standard
• MS Word Template
• XML Template
• Inspection Checklist

Examples

• Example Change Control Board Meeting Minutes