Meeting

Definition

Meeting

the common task during which two or more persons come together at a specific time and place to achieve one or more common objectives

Classification

As illustrated in the preceding figure, Meeting is part of the following inheritance hierarchy:

• Type: Abstract
• Superclass: Task
• Subclasses:
  • Change Control Board Meeting
  • Management Meeting:
    • Scrum Meeting:
      • Sprint Planning Meeting
      • Daily Scrum
      • Sprint Review Meeting

Responsibilities

The typical responsibilities of a Meeting are to:

• Allow discussion.
• Promote consensus.
• Achieve meeting objectives.

Preconditions

A meeting can typically begin when the following preconditions hold:

• Meeting objectives has been identified.
• A meeting location and time has been set.
• A meeting agenda has been prepared.
• Meeting invitations have been sent.

Completion Criteria

A Meeting is typically complete when the following postconditions hold:

• Time has run out.
• Meeting objectives have been met.
• Action items have been assigned.
• Meeting minutes have been produced and distributed.

Steps

A Meeting typically involves persons playing roles performing the following steps in an iterative, incremental, parallel, and time-boxed manner:

• Pre-Meeting Preparation:
• Meeting:
• Post-Meeting Follow-up:

Techniques

Meeting can typically be performed using the following techniques:

• Discussion
• Teleconference

Work Products

A Meeting typically results in the production of the following work products in an iterative, incremental, parallel, and time-boxed manner:

• Action item list
• Meeting agenda
• Meeting invitation
• Meeting minutes

Guidelines

• Meetings can be performed in person, via the Internet (e.g., NetMeeting), or via telephone (i.e., teleconference).